Kerala State Right to Services Act, 2012

 

Appendix - I

COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY

Sl.No.

Name of Service/s

Documents to be attached with the Application Form

Time Limit

Designated Officer

I Appellate Authority

II Appellate Authority

ADMINISTRATIVE OFFICE

I.

Examination Wing

1

Regular/Supplementary mark lists   *

Nil

30 working days

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

2

Revaluation mark lists   *

Previous marklist to be surrenderd(surrender is required only if it is a Hologram marklist)

15 working days

3

Official Transcript    *

Request specifying the address of the Institution, prescribed fee

25 working days

4

Rank Certificate   *

Request forwarded by HOD/Principal, prescribed fee

8 working days

5

Percentage certificate   *

Request forwarded by HOD/Principal, prescribed fee

15 working days

6

Provisional Certificate/
Consolidated marklist    *

Consolidated marklist of final semester examination, if issued already,  prescribed fee

15 working days

7

Duplicate Marklist

Request forwarded by Head of the Department/Principal along with the declaration of the receipt of marklists, prescribed fee

30 working days

8

Attestation of marklist/Degree Certificate

Copies of the Marklist/Degree Certificate-, prescribed fee

15 working days

9

Verfication of Academic records

Copies of the Marklist/Degree Certificate, prescribed fee

15 working days

10

 Name corrrection other than Degree Certificate

Copy of the qualifying certificates

15 working days

11

Name correction in DC

Original Degree Certificate, proof of name change, prescribed fee

30 working days

12

Issue of Degree Certificate - Normal

Application in prescribed format
Address proof,
ID proof, prescribed fee

8 months after the award of Degree by the Academic Council

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

13

Issue of Degree Certificate - Fast track    *

Application in the prescribed format
Prescribed fee, Address proof/ID proof

20 working days

14

Duplicate Degree Certificate

FIR copy, NEWS paper notification, latest course and conduct certificate, Copy of Consolidate Marklist/ Provisional Certificate/Degree Certificate, affidavit attested by Notary on Rs.100/- stamp paper, prescribed fee

45 working days

15

Classification change in Degree Certificate   *

Request, Original Degree Certificate

30 working days

16

Damaged Degree Certificate for issuance afresh

Request, Original Degree Certificate, prescribed fee

30 working days

17

Answer script identification after process of revaluation in the case of U.G courses

a) in case of candidates who have applied for revaluation

b) in the case of other candidates

Prescribed fee,
copy of Hall tickets

30 working days


45 working days

18

Copy of Answer script, question paper, scheme with answer key after publication of revaluation results in the case of U.G courses

a) in case of candidates who have applied for revaluation

b) in the case of other candidates

Prescribed fee,
copy of Hall tickets

30 working days


45 working days

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

19

Certified copy of distribution of marks - original valuation, distribution of marks after revaluation

Prescribed fee,
copy of Hall tickets

30 working days

20

Thesis submission certificate (Ph.D)

Thesis, prescribed fee

15 working days

21

Course work equivalency certificate (Ph.D)

Copy of notification/marklists of course work, prescribed fee

30 working days

22

Subject specification certificate (Ph.D)

Cerificate of Guide/Director,
prescribed fee

30 working days

23

Migration Certficate

Application in the prescribed format
Self addressed Stamped (Rs.25/-) envelope, prescribed fee

30 working days

Note:   *   The Applications will be processed only after publication of result

II.

Academic Wing

24

Recognition Certificate   **
(UG and above)
(Degrees issued by the members of Associaton of Indian Universities (AIU))

Application in white paper
Attested copy of the Degree Certificate
Attested copy of the Marklist
Attested copy of the Transfer Certificate
Fee Receipt (in original)

15 working days

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

25

Recognition Certificate   **
(UG and above)
(Degrees issued by Universities who are not members of Associaton of Indian Universities (AIU))


Equivalency Certificate   **

Application in white paper
Attested copies of the Degree Certificate, Marklist and Transfer Certificate
Syllabus, Scheme of Exam and Rules and Regulations regarding admission & conduct of the course, certfied by the Registrar of the concerned University (typed documents are to be certfied by the Registrar in the first and last pages, and photocopies are to be certified in all the pages)
Fee Receipt (in original)

6 months

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

**   Issue of the certificates are limited for the pupose of getting admission to the University or for appointment to
any of the services in the University.

26

Eligibility Certificate
(+2/ Pre-Degree Level)

Application in white paper
Attested copy of the Degree Certificate
Fee Receipt (in original)

8 working days

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

27

Medium of Instruction Certificate

Application in white paper
Attested copies of the marklist of Matriculation and +2 / Pre-Degree
Fee Receipt (in original)

15 working days

III.

UGC (S) Cell fo SC/ST

28

Rajiv Gandhi National Fellowship for SC/ST Students

Progress Report and Bill

15 working days

Section Officer of the Concerned Section

Seniormost Officer in the Concerned Wing

The Registrar

29

NSS Certificate

Details of enrolment - Name, Branch, Semester, Period, etc.
Details of Special Camp - Venue & Date

10 working days (subject to receipt of the Attendance Certificate)

30

Issuance of Non-Liability Certificate to Students residing in the Hostels

Clearance from Chairman, Council of Wardens

5 working days

DEPARTMENTS

31

Transfer Certificate

Non-Liability Certificate from the Department Library, Central Library, Youth Welfare Office, Central Office for University Hostel, Department of Physical Education, UGC (S) Cell for SC/ST
Department Identity Card
Copy of the Provisional Certificate (if course successfully completed)

15 working days

Section Officer of the Concerned Section / Seniormost Assistant, where no Section Officer exists

The Head / Principal of the Department / School

The Registrar

32

Course & Conduct Certificate

Request of the Student with character certification by the Head of the Department

15 working days

33

Bonafide Student Certificate

Application in white paper
Fee Receipt (in original) (as applicable)

10 working days

Section Officer of the Concerned Section / Seniormost Assistant, where no Section Officer exists

The Head / Principal of the Department / School

The Registrar

34

Certificate for Course Fee
(for availing Educational Fee Concession / Grants)

Application in white paper

10 working days

35

Students ID Card (Duplicate)

Application in white paper
Fee Receipt (in original)

2 working days

36

Issuance of Railway Concession to students

Application in white paper from the student concerned

5 working days

UNIVERSITY LIBRARY

A)

Membership

31

Students

Two photos, one stamp size and one passport size
Application to be attested by the Head or Office in-Charge

One week

Asst. Librarian in-Charge of Circulation

University Librarian

The Registrar

32

Graduate Membership

Two photos, one stamp size and one passport size
Application to be attested by a Gazetted Officer in University Service (yearly renewal) with prescribed fee, as applicable

One week

33

Institutional Membership

Letter from the Institution applying for membership (yearly renewal) with prescribed fee, as applicable

One week

B) 34

Non-Liability Certificate

Surrender of ID Card, Borrowers Ticket and Clearance of dues - for Students on completion of course.

One week

Note:  The time limit prescribed for disposal of each service is subject to the condition that the application / request is complete in all respects and the applicant has satisfactorily completed all the requirements as on the date of his/her application.

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